Add Member Qualifications

This guide explains how to add qualifications to member profiles for tracking certifications, training, and skills.

Prerequisites

• Brigade admin or higher role
• Access to member profiles
• Qualifications configured in your organisation

What are Qualifications?

Qualifications represent formal certifications, training courses, or skills that members have completed. Examples include:

• BA Wearer
• First Aid Certificate
• Chain Saw Operator
• Crew Leader
• Driver Training Level 1
• Hazmat Awareness
• Vertical Rescue

Qualifications are different from endorsements - they represent formal training rather than operational authorisation.

Steps

1. Navigate to Member Profile

1. Log in to StationOne
2. Select your organisation and unit
3. Click Members in navigation
4. Find and click on the member’s name

2. Locate the Qualifications Section

On the member profile page:

1. Scroll to the Qualifications card
2. The card displays current qualifications with dates
3. Click the + (plus) icon in the top-right corner

3. Select Qualification

In the “Add Qualification” modal:

1. Qualification: Select from the dropdown

   • Shows available qualifications for your organisation
   • Only qualifications not already awarded appear
   • If none appear, member may have all available qualifications

2. Date Awarded: Choose the completion date

   • Defaults to today’s date
   • Set to actual course completion date
   • Used for tracking qualification currency

3. Notes (optional): Add relevant details

   • Training provider
   • Certificate number
   • Expiry information
   • Renewal requirements
   • Special conditions

4. Save the Qualification

Click Add Qualification to save.

The qualification appears immediately in the member’s profile.

Understanding Qualification Display

Active Qualifications

Qualifications appear as green cards showing:

• Qualification name
• Date awarded
• Notes (if provided)
• Awarded by (admin who added it)

Qualification Order

Qualifications display in reverse chronological order (newest first).

Managing Qualifications

Editing Qualifications

Currently, qualifications cannot be edited after creation. To correct a qualification:

1. Remove the incorrect qualification
2. Add a new one with correct information

Removing Qualifications

If a member loses a qualification or it was added in error:

1. Find the qualification in the member’s profile
2. Click the trash/delete icon
3. Confirm the removal

Note: Only admins who manage the member’s unit can remove qualifications.

Common Qualification Workflows

New Member Onboarding

When onboarding new members:

1. Add basic qualifications first (e.g., Induction, Basic Training)
2. Add specialized training as completed
3. Document dates accurately for compliance

Annual Training

For recurring training:

1. Add new qualification entry each year/cycle
2. Note the training cycle in the notes field
3. Keep historical records visible

External Training

When members complete external courses:

1. Add qualification with accurate date
2. Include training provider in notes
3. Record certificate number for verification

Tips

Accurate Date Entry

Always use the actual completion date:

• Important for compliance reporting
• Tracks qualification currency
• Supports renewal scheduling
• Maintains accurate member history

Comprehensive Notes

Use notes to record:

• Certificate or credential number
• Training provider/organization
• Expiry date (if applicable)
• Renewal requirements
• Special endorsements or restrictions

Examples:

• “Certificate #12345 - Provider: Red Cross - Expires: 2026-12-31”
• “Issued by CFA Training College - Advanced Level”
• “Restricted to daylight operations only”

Tracking Expiry

While StationOne doesn’t automatically track qualification expiry:

• Use notes field to record expiry dates
• Set calendar reminders for renewals
• Review member qualifications periodically
• Plan renewal training in advance

Common Issues

No Qualifications Available

If the qualification dropdown is empty:

• Member may already have all available qualifications
• Organisation may not have qualifications configured
• Check with organisation admin to add qualifications

Can’t Add Qualifications

If you’re unable to add qualifications:

• Verify you have admin role
• Ensure you manage the member’s unit
• Check member profile is accessible
• Contact organisation admin

Qualification Not Listed

If a needed qualification isn’t in the list:

• Contact organisation admin
• Request the qualification be added to organisation
• Admin can create new qualifications in organisation settings

Duplicate Qualifications

If you need to record a qualification renewal:

• You cannot add the same qualification twice
• Use the notes field to document renewals
• Or remove the old qualification and add a new entry with current date

Related Guides

• Add Member Endorsements - Award operational endorsements
• Add Vehicle Endorsements - Authorize drivers for vehicles
• Members Management - Member profile feature overview