Retire a Hose

This guide walks you through retiring hoses from active service, whether due to test failure, age, damage, or replacement.

Prerequisites

• Access to your brigade’s StationOne instance
• Brigade admin or brigade user role
• Hose already created in the system
• Reason for retirement (failed test, age, damage, etc.)

Overview

Retiring a hose:

• Permanently removes from active inventory
• Prevents deployment
• Retains historical records
• Maintains testing history
• Tracks lifecycle

Difference from Delete:

• Retire - Keeps record, removes from service
• Delete - Soft delete, hides from view but recoverable
• Retirement is the proper end-of-life process

Steps

Method 1: From Failed Test

When a hose fails testing and should be retired:

1. Record test as “Fail - Retire” (see Inspect a Hose)
2. System automatically:
   • Changes status to “Retired”
   • Prevents return to service
   • Maintains historical data
3. Physically remove hose from active inventory

Method 2: Manual Retirement

For retiring hoses outside testing:

1. Navigate to the hose detail page
2. Click Change Status button
3. Select Retire from Service
4. Enter retirement reason
5. Confirm retirement

Method 3: From List View

1. Go to Hose Register
2. Find the hose
3. Click to open detail page
4. Use status change controls
5. Select retire option

Retirement Process

Step 1: Evaluate Retirement

Consider Retirement When:

• Hose fails test beyond repair
• Age exceeds service life (typically 10-15 years)
• Multiple previous repairs
• Safety concerns
• Obsolete specifications
• Replacement purchased

Assess:

• Can it be repaired economically?
• Is it still within specifications?
• Are parts available?
• Safety implications?

Step 2: Physical Assessment

Before retiring in system:

Inspect Hose:

• Document condition
• Photograph if needed
• Check for salvageable parts
• Note any hazardous materials

Check for Reuse:

• Training hose (marked clearly)
• Parts for other hoses
• Research/educational display
• Recycling options

Step 3: Record Retirement

In StationOne:

1. Open hose detail page
2. Initiate status change
3. Fill retirement details:

Retirement Reason (required) Select appropriate reason:

• Failed Test - Did not pass testing
• Age - Exceeded service life
• Damage - Physical damage
• Obsolete - No longer meets specs
• Replaced - New hose purchased
• Other - Describe in notes

Retirement Date (required)

• Date removed from service
• Defaults to today
• Can be backdated if needed

Retirement Notes (optional but recommended)

• Detailed reason for retirement
• Condition at retirement
• Disposal method
• Any follow-up actions

Examples:

• “Failed pressure test at 600 kPa. Bladder deteriorated beyond repair. Hose 12 years old.”
• “Replaced with new 90mm hose. This 64mm hose no longer meets brigade specifications.”
• “Multiple repairs in past 2 years. Economically unviable to repair again.”

Step 4: Confirm Retirement

Click Retire Hose or confirm status change.

System will:

• Change status to “Retired”
• Remove from active lists
• Remove from testing schedule
• Retain all historical data
• Record retirement date

Step 5: Physical Actions

After system retirement:

Immediate Actions:

• Remove from appliance/service
• Clear any location assignments
• Remove from service tags
• Update physical inventory records

Label Clearly:

• Mark as “RETIRED - DO NOT USE”
• Include retirement date
• Keep reference number visible
• Store separately from service hoses

Disposal/Storage:

• Store for parts if applicable
• Arrange proper disposal
• Follow environmental regulations
• Document disposal method

Understanding Retirement Status

Retired Hose Characteristics

In System:

• Status: “Retired”
• Retained in database
• Full history preserved
• Available in reports
• Can be viewed but not edited (except notes)

Not Available For:

• Deployment
• Testing
• Repairs
• Status changes (cannot return to service)
• Active inventory

Available For:

• Historical review
• Reporting
• Compliance records
• Audit trails
• Parts salvage tracking

Retirement vs Other Statuses

In Service:

• Active, tested, deployable
• Can become retired

Out of Service:

• Temporarily unavailable
• Can return to service after repair
• Can become retired

Retired:

• Permanently removed
• Cannot return to service
• End of lifecycle

Retirement Scenarios

Failed Test Retirement

When:

• Hose fails pressure test
• Damage beyond economical repair
• Safety concerns

Process:

1. Test fails with “Retire” option
2. System automatically retires
3. Document in test notes
4. Physically remove and dispose

Documentation:

• Test results preserved
• Failure reason recorded
• Lifecycle complete

Age-Based Retirement

When:

• Exceeds manufacturer service life
• Scheduled replacement program
• Preventive retirement

Process:

1. Identify hoses approaching end of life
2. Plan replacement timing
3. Manually retire in system
4. Replace with new hose

Benefits:

• Prevents failures
• Scheduled budgeting
• Inventory planning
• Risk reduction

Specification Change

When:

• Brigade changes standards
• Appliance upgrades
• Operational requirements change

Process:

1. Identify obsolete hoses
2. Plan replacement
3. Retire old specifications
4. Commission new hoses

Example:

• Upgrading from 38mm to 64mm hoses
• Retiring old diameter
• Tracking inventory changes

Damage Retirement

When:

• Physical damage discovered
• Non-test related issues
• Safety incidents

Process:

1. Assess damage
2. Determine not repairable
3. Immediate retirement
4. Document circumstances

Managing Retired Hoses

Viewing Retired Hoses

From Hose Register:

1. Go to Hoses
2. Apply Status filter: “Retired”
3. View all retired hoses
4. Click to see details

From Reports:

• Generate retirement reports
• Track by date range
• Filter by reason
• Export for records

Retired Hose Details

Viewable Information:

• Complete history
• All tests performed
• Repair history
• Retirement details
• Lifecycle timeline

Actions Available:

• View details
• Export record
• Print report
• View only (no edits to core data)

Disposal Tracking

After Retirement:

• Track disposal method
• Record disposal date
• Note any environmental compliance
• Update notes with disposal details

Options:

• Sent to recycling
• Used for training (clearly marked)
• Salvaged for parts
• Proper disposal

Best Practices

When to Retire

Retire Immediately:

• Failed test with safety concern
• Damage making unsafe
• Contamination (chemical, etc.)

Plan Retirement:

• Age-based (schedule replacements)
• Specification changes (plan upgrades)
• Multiple repairs (uneconomical)

Consider Alternatives:

• Can it be repaired? (see Repair a Hose)
• Training use? (clearly mark)
• Parts salvage?

Documentation

Good Retirement Records:

• Specific reason
• Condition description
• Lifecycle summary
• Disposal method
• Cost analysis

Example:

Retired: Failed pressure test (600 kPa)
Age: 13 years
Repairs: 3 previous (2019, 2021, 2022)
Condition: Bladder deteriorated, outer sheath worn
Decision: Replacement more economical
New hose: H-089 commissioned 2024-03-15

Physical Management

Storage:

• Keep retired hoses separate
• Clearly labelled
• Organised by retirement date
• Secure storage

Parts Salvage:

• Document parts removed
• Couplings, fittings
• Reusable components
• Track in inventory

Disposal:

• Follow regulations
• Environmental compliance
• Proper recycling
• Documentation

Reporting and Analysis

Use Retirement Data:

• Average hose lifespan
• Common failure reasons
• Cost analysis
• Replacement planning

Reports:

• Retirements by year
• Reasons analysis
• Cost tracking
• Compliance records

Common Issues

Accidental Retirement

If hose retired by mistake:

• Cannot directly un-retire
• Contact system administrator
• May need to create new hose record
• Document as duplicate

Can’t Retire Hose

If retirement fails:

• Check hose exists and is active
• Verify you have permissions
• Ensure required fields filled
• May already be retired

Retirement Not Showing

If retired hose still appears:

• Check filters (may show all statuses)
• Refresh page
• Clear cache
• Verify status changed

Related Guides

• Create a Hose - Add replacement hoses
• Inspect a Hose - Testing procedures
• Repair a Hose - Try repair before retirement
• Hose Management - Feature overview

Retirement Checklist

Before retiring a hose:

• Evaluate if repair is viable
• Check age and repair history
• Document condition
• Record reason in system
• Physically remove from service
• Label as retired
• Store separately
• Plan disposal
• Update any related records
• Order replacement if needed