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StationOne Documentation

Add Equipment

This guide walks you through adding equipment to StationOne for tracking and inspection.

Prerequisites

Section titled “Prerequisites”
  • Brigade admin or organisation admin role
  • Equipment details (name, serial number, etc.)
  • Optional: Vehicle if equipment is vehicle-mounted

Steps

Section titled “Steps”

1. Navigate to Equipment

Section titled “1. Navigate to Equipment”
  1. Log in to StationOne
  2. Select your organisation and unit
  3. Click Equipment in navigation
  4. Click New Equipment button

2. Enter Equipment Details

Section titled “2. Enter Equipment Details”

Fill in the equipment information:

Basic Information

Section titled “Basic Information”

Name (required)

  • Clear, descriptive name
  • Include type and model if applicable
  • Examples:
    • “Hydraulic Rescue Tool Set”
    • “Thermal Imaging Camera - Model X100”
    • “BA Set #12”
    • “First Aid Kit - Station 1”

Serial Number (optional)

  • Manufacturer serial number
  • Asset tag number
  • Unique identifier
  • Useful for warranty and tracking

Equipment Category (optional)

  • Type classification
  • Examples: Safety gear, Tools, Rescue equipment, Breathing apparatus, Communication, Medical
  • Affects template filtering
  • See Equipment Categories below

Assignment

Section titled “Assignment”

Vehicle (optional)

  • Select vehicle if equipment is mounted
  • Leave blank for standalone equipment
  • Equipment location tracks with vehicle

Location (optional)

  • Storage location for standalone equipment
  • Station or depot
  • Not needed if assigned to vehicle

Status

Section titled “Status”

Active (checkbox)

  • Check if equipment is in use
  • Uncheck to mark inactive
  • Inactive equipment hidden from lists

3. Save Equipment

Section titled “3. Save Equipment”

Click Create Equipment to save the record.

You’ll be redirected to the equipment detail page.

Standalone vs Vehicle-Mounted

Section titled “Standalone vs Vehicle-Mounted”

Standalone Equipment

Section titled “Standalone Equipment”

Equipment not assigned to a vehicle:

Characteristics:

  • Independent inventory item
  • Stored at specific location
  • Separate inspection schedules
  • Can be moved between locations

Examples:

  • Station first aid kit
  • Portable generators
  • Ground ladders
  • Workshop tools
  • Training equipment

Vehicle-Mounted Equipment

Section titled “Vehicle-Mounted Equipment”

Equipment assigned to a vehicle:

Characteristics:

  • Associated via vehicle_id
  • Inspected with vehicle (optional)
  • Location tracks with vehicle
  • Removed if vehicle is removed

Examples:

  • Vehicle-mounted rescue tools
  • Onboard BA sets
  • Vehicle fire extinguisher
  • Mounted communication equipment
  • Vehicle-specific tools

Equipment Categories

Section titled “Equipment Categories”

Use categories to organize and filter equipment:

Common Categories

Section titled “Common Categories”
  • Safety Gear: PPE, helmets, gloves, boots
  • Tools: Hand tools, power tools
  • Rescue Equipment: Ropes, harnesses, cutting tools
  • Breathing Apparatus: BA sets, cylinders, masks
  • Communication: Radios, pagers, repeaters
  • Medical: First aid, AED, oxygen
  • Hoses: Fire hoses (use Hose Management module instead)
  • Pumps: Portable pumps, foam equipment

Creating Custom Categories

Section titled “Creating Custom Categories”

If your organization uses custom categories:

  1. Contact organisation admin
  2. Request new equipment category
  3. Admins can configure at organisation level

Next Steps

Section titled “Next Steps”

After adding equipment, you may want to:

Set Up Inspections

Section titled “Set Up Inspections”

Configure inspection schedules and templates:

  • See Inspect Equipment for complete guide
  • Create inspection schedule
  • Select appropriate template
  • Set inspection frequency

Manage Equipment

Section titled “Manage Equipment”

View, edit, and organize equipment:

  • See Manage Equipment for complete guide
  • View equipment lists
  • Filter by category or vehicle
  • Update equipment details

Tips

Section titled “Tips”

Naming Conventions

Section titled “Naming Conventions”

Use consistent naming:

  • Include equipment type
  • Add model or identifier
  • Include location or assignment if relevant
  • Keep names searchable

Examples:

  • Good: “BA Set #5 - Station 1”
  • Good: “Hydraulic Spreader - Rescue 2”
  • Avoid: “Tools”
  • Avoid: “Equipment 1”

Serial Number Tracking

Section titled “Serial Number Tracking”

Always record serial numbers for:

  • Warranty claims
  • Theft recovery
  • Asset tracking
  • Manufacturer recalls
  • Maintenance records

Category Assignment

Section titled “Category Assignment”

Categorize consistently:

  • Use same categories across organization
  • Match template categories
  • Standardize for reporting

Vehicle Assignment

Section titled “Vehicle Assignment”

Assign to vehicles when:

  • Equipment permanently mounted
  • Equipment dedicated to vehicle
  • Want to inspect with vehicle

Keep standalone when:

  • Equipment moves between vehicles
  • Stored at station
  • Shared across fleet

Common Issues

Section titled “Common Issues”

Can’t Create Equipment

Section titled “Can’t Create Equipment”

If creation fails:

  • Verify you have admin role
  • Check required fields filled
  • Ensure in correct unit context
  • Contact organisation admin

Template Not Available

Section titled “Template Not Available”

If no templates appear for equipment:

  • Verify templates exist for equipment
  • Check template equipment category matches
  • Ensure template is active
  • Contact admin to create template

Vehicle Assignment Issues

Section titled “Vehicle Assignment Issues”

If can’t assign to vehicle:

  • Verify vehicle exists in unit
  • Check vehicle is active
  • Ensure permissions correct
  • Try refreshing vehicle list
Section titled “Related Guides”