Manage Endorsements

Endorsements represent operational authorisation for specific roles or capabilities. This guide covers managing the endorsement catalogue — including unit-specific endorsements — and monitoring expiry across your brigade.

Note

This guide covers managing endorsement types and brigade-level monitoring. For adding an endorsement to a specific member’s profile, see Add Member Endorsements.

Prerequisites

• Brigade admin role to create unit-specific endorsements
• Organisation admin role to create organisation-wide endorsements and manage all types

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Organisation-wide vs unit-specific endorsements

Endorsements in StationOne have two scopes:

	Organisation-wide	Unit-specific
Visible to	All units in the organisation	The creating unit and its child units only
Who can create	Organisation admins	Brigade admins and above
Typical use	Standard roles applied across all brigades (e.g. Code 1 Driver)	Roles unique to one brigade (e.g. a specialist position or local procedure)
Badge in list	Purple “Organisation” badge	Orange badge showing the unit name

Organisation admins can assign any scope when creating an endorsement. Brigade admins always create unit-level endorsements for their own unit.

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Creating an endorsement type

1. Navigate to Training → Endorsements
2. Click New Endorsement
3. Complete the form:

Scope (organisation admins only)

Choose one of:

• Organisation-wide (All units) — available to every unit in the organisation
• [Unit name] (Unit-specific) — visible only to the selected unit and its descendant units

Brigade admins automatically create endorsements scoped to their own unit.

Name (required)

Clear, descriptive name for the endorsement.
Example: “Code 1 Emergency Driver”, “Incident Controller Level 1”, “BA Team Leader”

Category (required)

Categorise the endorsement for filtering and organisation:

• General — Standard operational roles
• Driving — Vehicle operation authorisations (Code 1, Code 2, Code 3)
• Incident Management — Command and leadership roles
• Firefighting — Specialised firefighting operations

Description (optional)

Explain what the endorsement authorises, any conditions or restrictions, or the assessment criteria.

Requires re-endorsement

Tick if the endorsement must be periodically renewed.

When ticked, a Re-endorsement Period (Years) field appears — enter how many years the endorsement is valid before expiry.

Endorsements without re-endorsement do not expire.

Required qualifications

Define which qualifications a member must hold before they can be awarded this endorsement. This is optional but recommended for safety-critical roles.

How qualification requirements work:

Requirements are structured as qualifying paths (OR logic between paths, AND logic within a path):

• A member satisfies the requirement if they meet at least one full qualifying path
• Within a path, the member must hold all the qualifications listed

Example:

To be endorsed as “BA Team Leader”, a member could satisfy either:

• Path 1: BA Operator Qualification AND Crew Leader Qualification
• Path 2: Senior Firefighter Qualification (a combined pathway)

To add qualifying paths:

1. The first path is shown by default — tick the qualifications required
2. Click Add another qualifying path to add an alternative (OR) path
3. Tick the qualifications for the new path
4. To remove a path, click Remove next to it

If no qualifying path is added, the endorsement can be awarded to any member without prerequisite checks.

4. Click Create Endorsement (or Update Endorsement when editing)

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Editing and deleting endorsements

1. Go to Training → Endorsements → Endorsement Types
2. Click Edit next to the endorsement
3. Update any field — name, category, description, re-endorsement period, or qualification requirements
4. Click Update Endorsement

To delete an endorsement type, click Delete and confirm. This removes the type definition; existing member endorsements remain on profiles but cannot be renewed against this type once deleted.

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The Endorsements page

Navigate to Training → Endorsements.

For brigade admins, the page has two tabs:

Member Endorsements (default for brigade admins)
A table of all endorsement records held by members in your unit, showing:

• Member name
• Endorsement name
• Endorsed date
• Expiry date (if applicable)
• Status — Current (green), Expiring Soon (yellow), or Expired (red)
• Endorsed by

Endorsement Types
The full catalogue of endorsements visible to your unit (both organisation-wide and any unit-specific ones), showing scope, description, qualification requirements, and re-endorsement period.

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Monitoring expiring endorsements

The Expiring Endorsements page shows all endorsements expiring within the next 3 months across your brigade.

1. Navigate to Training → Endorsements → Expiring Endorsements (or follow a notification link)
2. Use the filters to narrow by:
   • Member name or endorsement name (search field)
   • Unit (for org admins viewing across multiple units)
   • Endorsement type
3. Click Re-endorse next to any member to open their endorsement form pre-filled with the relevant endorsement type

Check this page regularly — especially before operational periods — to ensure no member’s endorsements lapse unexpectedly.

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Re-endorsing a member

When an endorsement expires or is approaching expiry:

1. From the Expiring Endorsements page, click Re-endorse next to the member
2. The endorsement form opens pre-filled with the endorsement type
3. Confirm the new endorsement date
4. Add notes (e.g. assessment details, assessor name) if required
5. Click Award Endorsement

Each re-endorsement creates a new record, preserving the full endorsement history on the member’s profile. The previous (expired) record remains visible.

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Unit-specific endorsements: common uses

Unit-specific endorsements are useful when you need to track authorisations that are unique to your brigade and don’t need to appear organisation-wide:

• Local operational roles — e.g. “Drone Operator” or “Pump Operator - Station 3 Tanker” specific to your unit’s equipment
• Internal programmes — e.g. a mentorship or peer-support role recognised only within your brigade
• Transitional tracking — e.g. recording probationary status or in-progress assessments that don’t fit the organisation catalogue

Unit endorsements behave identically to organisation endorsements — they support re-endorsement periods, qualification prerequisites, and appear in the member endorsements list — but are only visible to your unit and any child units.

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Tips

Driving endorsements

For brigades following CFA or similar frameworks, driving endorsements are typically created at the organisation level so the same types appear across all units:

• Code 1 — Emergency driving
• Code 2 — Non-emergency driving
• Code 3 — Pump operation

Members usually need a general driving endorsement (Code 1/2/3) and a separate vehicle endorsement for each specific appliance they are authorised to drive. See Add Vehicle Endorsements.

Qualification prerequisites

Setting prerequisite qualifications on endorsements reinforces the correct assessment pathway:

• A Code 1 endorsement might require a “Heavy Vehicle Driver Training” qualification
• A BA Team Leader endorsement might require “BA Operator” and “Crew Leader” qualifications

StationOne shows the required qualifications in the endorsement list so admins can verify prerequisites before endorsing.

Re-endorsement periods

Common re-endorsement periods by category:

• Driving endorsements: every 3 years
• Incident management roles: every 2–3 years
• Specialised operations: annually

Set periods to match your organisation’s SOPs and any regulatory requirements.

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Related guides

• Add Member Endorsements — Award an endorsement to a specific member
• Add Vehicle Endorsements — Authorise members to drive specific vehicles
• Manage Qualifications — Configure qualification types that feed into endorsement prerequisites