How to Create a Vehicle
This guide walks you through adding a new vehicle to StationOne.
Prerequisites
Section titled “Prerequisites”- Brigade admin or organisation admin role
- Access to vehicle details (registration, VIN, etc.)
- Appliance type configured (if using custom types)
1. Navigate to Vehicles
Section titled “1. Navigate to Vehicles”- Log in to StationOne
- Select your organisation and unit (if applicable)
- Click Vehicles in the main navigation
- Click the New Vehicle button
2. Enter Vehicle Details
Section titled “2. Enter Vehicle Details”Fill in the vehicle information form:
Basic Information
Section titled “Basic Information”Registration Number (required)
- Enter the vehicle registration/license plate number
- Example: ABC123
Call Sign (optional)
- Radio call sign for the vehicle
- Example: Pumper 1, Tanker 2
VIN (optional)
- Vehicle Identification Number
- Useful for maintenance records
Classification
Section titled “Classification”Appliance Type (required)
- Select from dropdown (4WD, A-class, B-class, etc.)
- Determines vehicle capabilities and crew capacity
- Affects which templates are available
Unit (required)
- Home station/brigade for the vehicle
- Determines who can access and inspect
Location (optional)
- Current physical location
- Station or depot assignment
Configuration
Section titled “Configuration”Default Template (optional)
- Pre-select inspection template for this vehicle
- Streamlines inspection process
- Can be changed later
Bookable (optional)
- Check if vehicle can be reserved
- Enables booking system for this vehicle
3. Save Vehicle
Section titled “3. Save Vehicle”Click Create Vehicle to save the record.
You’ll be redirected to the vehicle detail page.
Next Steps
Section titled “Next Steps”After creating a vehicle, you may want to:
Set Up Inspection Schedules
Section titled “Set Up Inspection Schedules”Follow How to Create an Inspection Schedule
Add Equipment
Section titled “Add Equipment”Assign equipment to the vehicle:
- Click Equipment tab
- Click Add Equipment
- Fill in equipment details
- Equipment will be inspected with vehicle
Enable Public Access
Section titled “Enable Public Access”Conduct First Inspection
Section titled “Conduct First Inspection”Naming Conventions
Section titled “Naming Conventions”Use consistent naming:
- Registration: Actual license plate
- Call sign: Radio designation
- Keep names clear and searchable
Appliance Types
Section titled “Appliance Types”Choose the correct appliance type:
- Affects template availability
- Determines crew capacity
- Used in reporting
Default Templates
Section titled “Default Templates”Set a default template for:
- Faster inspection creation
- Consistency across inspections
- Especially useful for daily checks
Location Tracking
Section titled “Location Tracking”Keep location updated:
- Helps with resource planning
- Useful for multi-station units
- Can indicate out for repairs
Common Issues
Section titled “Common Issues”Can’t Find Appliance Type
Section titled “Can’t Find Appliance Type”If your vehicle type isn’t listed:
- Contact organisation admin
- Request new appliance type
- Admins can create custom types at organisation level
Template Not Available
Section titled “Template Not Available”If expected template doesn’t appear:
- Check template’s appliance type filter
- Template may be restricted to different vehicle types
- Contact admin to adjust template settings
Permission Denied
Section titled “Permission Denied”If you can’t create vehicles:
- Verify you have brigade_admin or higher role
- Ensure you’re in the correct unit context
- Contact organisation admin for role adjustment