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StationOne Documentation

Equipment Tracking

The Equipment Tracking module helps you manage tools, safety gear, and other fire service equipment with inspection scheduling and maintenance tracking.

Equipment Index

Overview

Section titled “Overview”

Equipment Tracking provides:

  • Equipment inventory management
  • Vehicle-mounted and standalone equipment
  • Inspection scheduling (same as vehicles)
  • Template-based inspections
  • Equipment categorization
  • Active/inactive status tracking
  • Out of service management

Equipment Show

Equipment Records

Section titled “Equipment Records”

Each equipment item includes:

  • Name: Equipment description
  • Equipment category: Type classification
  • Serial number: Unique identifier
  • Location: Storage location
  • Vehicle assignment: Optional vehicle mounting
  • Status: Active or inactive
  • Next inspection due: From schedules

Equipment Categories

Section titled “Equipment Categories”

Organize equipment by category:

  • Safety gear: PPE, helmets, gloves, boots
  • Tools: Hand tools, power tools, rescue tools
  • Breathing apparatus: BA sets, cylinders
  • Rescue equipment: Ropes, harnesses, stretchers
  • Communication: Radios, pagers
  • Medical: First aid, AED, oxygen
  • Custom categories: Define your own

Equipment Assignment

Section titled “Equipment Assignment”

Vehicle-Mounted Equipment

Section titled “Vehicle-Mounted Equipment”

Equipment can be assigned to vehicles:

  • Belongs to vehicle: Associated via vehicle_id
  • Inspected with vehicle: Part of vehicle inspection
  • Location tracking: Moves with vehicle
  • Dependent lifecycle: Removed when vehicle removed

Standalone Equipment

Section titled “Standalone Equipment”

Equipment not assigned to vehicles:

  • Independent tracking: Separate inventory
  • Location-based: Stored at station or location
  • Separate inspections: Own inspection schedules
  • Flexible reassignment: Can be moved between locations

Equipment Inspections

Section titled “Equipment Inspections”

Equipment uses the same inspection system as vehicles:

Inspection Templates

Section titled “Inspection Templates”
  • Create equipment-specific templates
  • Filter templates by equipment category
  • Multiple item types supported
  • Reference images for guidance

Inspection Scheduling

Section titled “Inspection Scheduling”

Schedule recurring equipment inspections:

  • Daily, weekly, monthly, quarterly, annual
  • Multiple schedules per equipment item
  • Overdue and due soon tracking
  • Automatic next due date calculation

Inspection Process

Section titled “Inspection Process”

Same workflow as vehicle inspections:

  1. Select equipment item
  2. Choose template (filtered by category)
  3. Conduct inspection
  4. Complete and submit
  5. Actions auto-generated for failures
  6. Schedule updated

Out of Service Management

Section titled “Out of Service Management”

When equipment fails inspection:

  • Flag item: Mark specific inspection item out of service
  • Action creation: Automatic maintenance action
  • Unavailable: Equipment flagged in system
  • Reinstatement: Auto-reinstated when action closes
  • Tracking: Reason and responsible user recorded

Equipment Status

Section titled “Equipment Status”

Active

Section titled “Active”
  • Currently in use
  • Appears in standard lists
  • Available for assignment
  • Scheduled for inspections

Inactive

Section titled “Inactive”
  • Not currently in use
  • Hidden from standard views
  • Not available for assignment
  • Inspections paused
  • Can be reactivated

Equipment Lifecycle

Section titled “Equipment Lifecycle”

1. Add Equipment

Section titled “1. Add Equipment”

Create equipment record:

  • Enter name and details
  • Assign category
  • Set serial number
  • Choose location or vehicle
  • Mark as active

2. Configure Inspections

Section titled “2. Configure Inspections”

Set up inspection requirements:

  • Create or select template
  • Create inspection schedule
  • Set frequency
  • Configure notifications

3. Regular Inspections

Section titled “3. Regular Inspections”

Conduct scheduled inspections:

  • Follow template checklist
  • Document condition
  • Capture photos
  • Submit results

4. Maintenance

Section titled “4. Maintenance”

Address inspection failures:

  • Actions created automatically
  • Assign to team members
  • Track repairs or replacements
  • Close actions when resolved

5. Retirement

Section titled “5. Retirement”

End equipment lifecycle:

  • Mark as inactive
  • Remove schedules
  • Archive inspection history
  • Remove from inventory lists
Section titled “Filtering and Search”

Find equipment quickly:

  • Search by name: Full-text search
  • Filter by category: View specific types
  • Filter by vehicle: See vehicle-mounted equipment
  • Filter by location: Equipment at specific stations
  • Filter by status: Active vs inactive
  • Inspection status: Overdue, due soon, up to date

Reporting

Section titled “Reporting”

Generate equipment reports:

  • Inventory: All equipment by category or location
  • Inspection status: Overdue and upcoming inspections
  • Out of service: Currently unavailable equipment
  • Inspection history: Past inspections by equipment
  • Compliance: Inspection coverage rates

Best Practices

Section titled “Best Practices”

Equipment Organization

Section titled “Equipment Organization”
  • Use consistent naming conventions
  • Categorize appropriately
  • Maintain accurate serial numbers
  • Document equipment locations
  • Review inventory regularly

Inspection Management

Section titled “Inspection Management”
  • Create category-specific templates
  • Schedule inspections appropriately
  • Prioritize critical safety equipment
  • Address overdue inspections promptly
  • Review inspection trends

Vehicle-Mounted Equipment

Section titled “Vehicle-Mounted Equipment”
  • Inspect equipment with vehicle when possible
  • Document mounting location
  • Track equipment when vehicles reassigned
  • Maintain equipment lists for each vehicle

Maintenance Tracking

Section titled “Maintenance Tracking”
  • Address failed inspections quickly
  • Track out of service duration
  • Budget for replacements
  • Identify recurring issues

Lifecycle Management

Section titled “Lifecycle Management”
  • Track equipment age and usage
  • Plan for replacements
  • Retire damaged or obsolete equipment
  • Maintain adequate inventory levels
Section titled “Related Features”