PPC Management

PPC Management lets you maintain a catalog of Personal Protective Clothing (PPC) and equipment items, issue them to brigade members, and track their status and expiry dates. When items approach their replacement date, StationOne automatically raises an Action so nothing falls through the cracks.

Prerequisites

Brigade admin, organisation admin, or a user role with PPC manage permission
PPC module enabled for your organisation

Key Concepts

PPC Items are individual, trackable assets — a specific helmet, pager, or structural jacket with its own asset/serial number and status. Each item belongs to your unit’s catalog and can only be allocated to one member at a time.

PPC Allocations record which member holds which item (or stock item) and when it was issued. An allocation stays active until the item is returned, lost, or written off.

Stock-based allocations let you issue consumable items from your stock register (e.g. gloves, overtrousers) without creating individual tracked assets.

Managing the PPC Catalog

Add a PPC Item

Navigate to PPC in the main menu.
Click the Assets tab.
Click Add Item.
Select the Item Type (see item types below).
Enter an Asset / Serial Number if the item has one.
Optionally add a description in the Name field.
Set a Replacement / Expiry Date if the item has a service life.
Click Save.

You can optionally allocate the item to a member immediately on the same form.

Item Types

Standard item types include:

Type	Label
pager	Pager
radio	Portable Radio
helmet	Helmet
wildfire_helmet	Wildfire Helmet
rescue_helmet	Rescue Helmet
structural_helmet	Structural Helmet
belt	Braces
structural_jacket	Structural Jacket
structural_trousers	Structural Trousers
structural_ensemble	Structural Ensemble
wildfire_coat	Wildfire Coat
wildfire_trousers	Wildfire Trousers
wildfire_ensemble	Wildfire Ensemble
boots	Boots
bunker_boots	Bunker Boots
torch	Torch
other	Other

Custom Item Types

If you need types beyond the standard list, you can add them:

Go to PPC → Assets.
Click the Settings (gear) icon.
Click Add Custom Type, enter a name, and save.

Custom types appear alongside standard types when adding items or filtering the list.

Edit or Retire an Item

Click an item in the catalog to open its detail view.
Click Edit to update the asset number, name, expiry date, or status.

Item statuses:

Status	Meaning
Available	In the unit’s stock, not currently allocated
Allocated	Issued to a member
Retired	No longer in service
Written Off	Damaged, lost, or otherwise removed from inventory

Managing Allocations

Issue an Item to a Member

Navigate to PPC → Allocations.
Click New Allocation.
Select the Member.
Choose what you are issuing:
- PPC Item — select an existing item from the catalog (only available items shown), or choose Issue new item to create and allocate simultaneously.
- Stock Item — select from the stock register. Choose a size if applicable and set the quantity.
Set the Date Allocated (defaults to now).
Add optional Notes.
Click Record Allocation.

Stock items are decremented from the stock register automatically when an allocation is created.

Issue New Item on the Fly

When creating an allocation, choose PPC Item → Issue new item to add a new asset to the catalog and allocate it in a single step. You can set the item type, serial number, and expiry date at this point.

View Allocations by Member

Go to PPC → Allocations.
Use the Filter by Member dropdown to see all items held by a specific person.

The page groups allocations by member and shows active, cleaning, and repair statuses. Lost and written-off items appear in a separate retired section when filtering by member.

Return or Update an Item

Click Return / Update on an allocation.
Choose the new status:

Status	Meaning
Active	Item is back in use with the same member
Away for Cleaning	Item is out temporarily for cleaning
Away for Repair	Item is out for repair
Returned	Member has returned the item; asset becomes available
Lost	Item cannot be found; asset is written off
Written Off	Item is decommissioned

When an item is marked Returned, the PPC item status reverts to Available and can be re-issued. Stock items that are returned are automatically restocked.

Bulk Return

To return all active items for a member at once:

Filter the Allocations page by the member.
Click Return All Items.

This marks all active PPC items as returned and stock items as written off (consumables are not restocked on bulk return).

Expiry Tracking

If you set a Replacement / Expiry Date on a PPC item, StationOne monitors it automatically:

90+ days remaining — no action raised.
Within 90 days — an Action is raised with severity Non-Critical, noting the current holder.
Expired — an Action is raised with severity Urgent.

Updating the expiry date or marking the item as retired/written off automatically resolves any open expiry actions.

Actions appear in the Actions module under category PPE / Uniform.

CSV Export

Export the catalog or allocations for reporting:

Assets tab → Export CSV — exports all items with type, serial number, status, expiry date, current holder, and notes.
Allocations tab → Export CSV — exports all allocations with member name, item details, dates, and status.

Filters applied to the page (by type, status, or member) are reflected in the export.

Allocating PPC from an Action

If an Action requires a PPC item to be issued, you can do so directly from the Action detail page:

Open the Action.
Click Allocate PPC.
Complete the allocation form.
The linked action is automatically resolved when the allocation is saved.

Permissions

Role	Can view	Can create/edit allocations	Can delete
Brigade User (PPC manage)	Yes	Yes	No
Brigade Admin	Yes	Yes	Yes (own unit)
Organisation Admin	Yes	Yes	Yes (all units)
Super Admin	Yes	Yes	Yes

Brigade Users without the PPC manage feature permission can only view the catalog and allocations.

PPC Public Interface — Let members view their PPC via the Station Portal
Manage Actions — How expiry actions work
Manage Stock Items — Stock items used in PPC allocations
Station Portal — Enable the public brigade page