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StationOne Documentation

Manage the Library

The Library is your brigade’s central document store — a place for SOPs, training resources, policy documents, notices, and any other internal reference material. Content is organised into folders and displayed in a two-panel interface: a folder tree on the left and the article content on the right.

Prerequisites

Section titled “Prerequisites”
  • Brigade admin role or higher to create and manage articles and folders
  • The Library module must be enabled for your unit

The library interface

Section titled “The library interface”

Navigate to Library in the main navigation. The page shows:

  • Folder tree (left panel) — all folders and subfolders. On mobile, tap Folders to expand the panel.
  • Content area (right panel) — the currently selected article, or a prompt to select one
  • Search bar — searches across article titles and body content

Folders belonging to parent units that have shared their library with child units appear beneath your own folders with the parent unit’s name as a heading.

Folders

Section titled “Folders”

Folders organise your articles into groups. You can nest folders inside other folders to as many levels as you need.

Create a folder

Section titled “Create a folder”
  1. Click New Folder
  2. Enter a Folder Name (e.g. “SOPs”, “Vehicle Operations”, “Training Drills”)
  3. Optionally select a Parent Folder to nest it inside another folder
  4. Set the visibility for the folder
  5. Click Create Folder

Edit a folder

Section titled “Edit a folder”
  1. Click the folder name in the sidebar to open it
  2. Click Edit Folder (visible if you have admin access)
  3. Update the name, parent, or visibility settings
  4. Click Save Changes

Delete a folder

Section titled “Delete a folder”
  1. Open the folder edit form
  2. Click Delete Folder
  3. Confirm the prompt

Articles

Section titled “Articles”

Create an article

Section titled “Create an article”
  1. Click New Article
  2. Fill in the article details:

Title (required) — the article name as it appears in the folder tree and search results

Folder — select which folder to file the article in. Leave blank to keep it unfiled (appears under an “Unfiled” section in the sidebar). When you choose a folder, its visibility settings are automatically applied to the article — you can override these.

Content — write your content using the rich text editor

Tags — comma-separated keywords (e.g. sop, vehicle, BA). Tags are lowercased automatically. Articles with matching tags are shown in the Related Articles panel at the bottom of each article.

Visibility — who can see this article. See Visibility and Access for full details.

Share with child units — if your unit has child units, tick this to make the article readable by members of those units (read-only). Only visible if your unit has children.

Review Date — an optional date when the article should be reviewed. When the date arrives, an Action is automatically created to remind the admin to review the article.

  1. Click Save Draft to save without publishing, or Create & Publish to publish immediately

Edit an article

Section titled “Edit an article”
  1. Open the article from the folder tree
  2. Click Edit
  3. Make your changes
  4. Click Save Changes (saves as current status) or use the publish/unpublish controls

Delete an article

Section titled “Delete an article”
  1. Open the article
  2. Click Delete
  3. Confirm the prompt

Rich text editor

Section titled “Rich text editor”

The article editor supports full rich text formatting:

Text formatting

Section titled “Text formatting”
ButtonFormat
H1 / H2 / H3Headings
BBold
IItalic
SStrikethrough
` `Inline code

Structure

Section titled “Structure”
ButtonElement
Bullet listUnordered list
Numbered listOrdered list
BlockquoteBlock quotation
Code blockPreformatted code
Horizontal ruleDivider line

Tables

Section titled “Tables”

Click the table icon to insert a table. When your cursor is inside a table, extra controls appear in the toolbar:

  • +col← / +col→ — add column before/after
  • +row↑ / +row↓ — add row above/below
  • −col / −row — delete column/row
  • merge / split — merge selected cells or split merged cell
  • del table — remove the entire table

Images

Section titled “Images”

Click the image icon in the toolbar to upload an image from your computer. Images are stored with the article and embedded inline in the content.

PDFs

Section titled “PDFs”

Click PDF in the toolbar to embed a PDF file into the article. The PDF is displayed inline with a viewer — readers don’t need to download it separately.

Publishing workflow

Section titled “Publishing workflow”

Articles have two states: Draft and Published.

StateWho can see it
DraftBrigade admins only (regardless of visibility setting)
PublishedAnyone who has access according to the visibility setting

Publish an article

Section titled “Publish an article”

From the edit form:

  • Click Create & Publish (new article) or Save & Publish (existing draft) to publish immediately

From the article view:

  • Click Publish in the article header

Unpublish an article

Section titled “Unpublish an article”

To move a published article back to draft (e.g. for revision):

  1. Open the article
  2. Click Unpublish

The article becomes visible only to admins again until re-published.

Section titled “Search”

The search bar at the top of the library searches across:

  • Article titles
  • Article body content

Type a query and press Enter. Results show the article title, folder, publish status, and tags.

To clear a search, click the × in the search box or click Clear search.

Section titled “Related articles”

At the bottom of each article, a Related Articles panel automatically shows other articles that share one or more tags with the current article. This works without any manual linking — just ensure your articles have relevant tags.

Export to PDF

Section titled “Export to PDF”

From any article, click Export PDF to download the article as a formatted PDF file. The PDF includes the article title, metadata (published date, author, review date), and the full body content.

Section titled “Related guides”