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StationOne Documentation

How to Manage BA Sets

This guide explains how to create and manage BA (Breathing Apparatus) sets in StationOne.

Prerequisites

Section titled “Prerequisites”
  • Brigade admin or organisation admin role
  • BA module enabled for your organisation
  • Understanding of BA set components (cylinder, mask, backplate)

What is a BA Set?

Section titled “What is a BA Set?”

A BA set is a complete breathing apparatus assembly consisting of:

  • Cylinder: Compressed air cylinder
  • Mask: Face mask with regulator
  • Backplate: Harness and mounting system

BA sets are the primary unit for operational deployment, tracking, and inspection.

Creating a BA Set

Section titled “Creating a BA Set”

1. Navigate to BA Sets

Section titled “1. Navigate to BA Sets”
  1. Log in to StationOne
  2. Select your organisation and unit
  3. Click Breathing Apparatus in navigation
  4. Click BA Sets tab
  5. Click New BA Set button

2. Enter Set Details

Section titled “2. Enter Set Details”

Fill in the basic information:

Set Name (required)

Section titled “Set Name (required)”
  • Unique identifier for the set
  • Examples:
    • “BA Set 1”
    • “BA Set Alpha”
    • “Mobile BA 3”
  • Should be clear and easy to identify

Asset ID (optional)

Section titled “Asset ID (optional)”
  • Internal asset tracking number
  • Matches your organisation’s asset numbering system
  • Example: “BA-001”, “ASSET-BA-15”

Serial Number (optional)

Section titled “Serial Number (optional)”
  • Manufacturer’s serial number (if applicable)
  • Some complete BA sets have an overall serial number

3. Assign Components

Section titled “3. Assign Components”

Select the components that make up this BA set:

Cylinder Selection

Section titled “Cylinder Selection”
  1. Click the Cylinder dropdown
  2. Select a cylinder from available inventory
  3. Only shows cylinders with status “Spare” or unassigned
  4. Once selected, cylinder status changes to “On Set”

Tips:

  • Check cylinder current pressure before assignment
  • Verify hydrostatic test due date
  • Ensure cylinder is compatible with your equipment

Mask Selection

Section titled “Mask Selection”
  1. Click the Mask dropdown
  2. Select a mask from available inventory
  3. Only shows masks with status “Spare” or unassigned
  4. Once selected, mask status changes to “On Set”

Tips:

  • Match mask size to intended users
  • Verify mask is clean and serviceable
  • Check last inspection date

Backplate Selection

Section titled “Backplate Selection”
  1. Click the Backplate dropdown
  2. Select a backplate from available inventory
  3. Only shows backplates with status “Spare” or unassigned
  4. Once selected, backplate status changes to “On Set”

Tips:

  • Verify strap condition is good
  • Check battery level if electronic backplate
  • Ensure backplate size matches cylinder

4. Choose Assignment

Section titled “4. Choose Assignment”

Select where this BA set is assigned:

Unit/Brigade Assignment

Section titled “Unit/Brigade Assignment”
  • Set belongs to a specific brigade
  • Available for use by that unit
  • Appears in unit inventory

Location Assignment

Section titled “Location Assignment”
  • Set stored at a specific location
  • Repair facility, storage, or workshop
  • Useful for sets undergoing maintenance

Appliance Assignment

Section titled “Appliance Assignment”
  • Set mounted on a specific vehicle
  • Position 1, 2, 3, etc. on appliance
  • Tracked with vehicle equipment
  • Appears in vehicle inspections

Most Common: Assign to appliance positions for operational readiness.

5. Set Status

Section titled “5. Set Status”

Choose the operational status:

  • On Appliance: Mounted on a vehicle, ready for deployment
  • Spare: Available backup set in inventory
  • Away for Repair: Offsite for maintenance or testing
  • Decommissioned: Retired from service

6. Save BA Set

Section titled “6. Save BA Set”
  1. Review all selections
  2. Click Create BA Set
  3. Set is created and appears in inventory
  4. Component statuses automatically update

Editing a BA Set

Section titled “Editing a BA Set”

Updating Set Details

Section titled “Updating Set Details”
  1. Navigate to BA set
  2. Click Edit Set
  3. Update name, asset ID, or serial number
  4. Click Update BA Set

Changing Components

Section titled “Changing Components”

You can swap out components at any time:

  1. Click Edit Set
  2. Select different cylinder/mask/backplate from dropdowns
  3. Save changes

What happens:

  • Old component returns to “Spare” status
  • New component changes to “On Set” status
  • Component history is tracked
  • Inspection history for both components is preserved

Common Reasons:

  • Component failed inspection and needs replacement
  • Cylinder pressure low, swapping to full cylinder
  • Electronic backplate battery depleted
  • Upgrading components

Moving BA Sets

Section titled “Moving BA Sets”

Change where a set is assigned:

  1. Click Edit Set
  2. Change assignment type:
    • Unit → Location (sending for maintenance)
    • Spare → Appliance (deploying to vehicle)
    • Appliance → Unit (removing from service)
  3. Select new unit/location/appliance
  4. Save changes

Changing Set Status

Section titled “Changing Set Status”

Update operational status:

  1. Click Edit Set
  2. Select new status from dropdown
  3. Save changes

Status Changes:

  • Spare → On Appliance: Deploying set to vehicle
  • On Appliance → Away for Repair: Sending complete set for servicing
  • Away for Repair → Spare: Set returned from maintenance
  • Any → Decommissioned: Retiring set from service

Inspecting BA Sets

Section titled “Inspecting BA Sets”

Creating a BA Inspection

Section titled “Creating a BA Inspection”
  1. Navigate to BA set
  2. Click Conduct Inspection
  3. Select BA inspection template
  4. Work through inspection checklist

During Inspection:

  • Template may include BA Set Selector to confirm which set
  • Template may include BA Component Selector to verify components
  • Enter cylinder pressure readings
  • Enter battery levels (for electronic backplates)
  • Document visual checks and function tests
  • Capture photos of any issues

After Inspection:

  • System automatically updates:
    • Cylinder current pressure
    • Backplate battery level
    • Last inspection date for all components
    • Component assignments (if changed during inspection)
  • Failed items generate maintenance actions
  • Inspection history is recorded

Inspection Scheduling

Section titled “Inspection Scheduling”

Set up recurring BA set inspections:

  1. Navigate to BA set
  2. Click Schedules
  3. Click New Schedule
  4. Select BA inspection template
  5. Set frequency (daily, weekly, monthly, quarterly)
  6. Enable notifications if desired
  7. Save schedule

Recommended Frequencies:

  • Daily/Pre-Shift: Quick operational checks
  • Weekly: Detailed functional tests
  • Monthly: Comprehensive maintenance inspection
  • Quarterly: Full compliance inspection

Viewing Inspection History

Section titled “Viewing Inspection History”
  1. Navigate to BA set
  2. Click Inspections tab
  3. View all inspections performed on this set
  4. Click any inspection to view details
  5. Review trends and recurring issues

BA Set Operations

Section titled “BA Set Operations”

Recording Cylinder Fills

Section titled “Recording Cylinder Fills”

When you fill the cylinder on a BA set:

  1. Navigate to BA set
  2. Find the assigned cylinder section
  3. Click Log Fill button on cylinder
  4. Enter fill details:
    • Pressure after fill
    • Fill method (cascade/direct/partial)
    • Notes (optional)
  5. Save filling log

Effect:

  • Cylinder current pressure updates
  • Filling log recorded with date, time, and user
  • BA set shows updated cylinder status

Quick Pressure Check

Section titled “Quick Pressure Check”

View current cylinder pressure:

  • Shown on BA set summary page
  • Colour-coded indicator:
    • Green: Full pressure (ready)
    • Yellow: Partial pressure (needs attention)
    • Red: Low pressure (requires filling)
  • Click through to cylinder for full details

Battery Level Monitoring

Section titled “Battery Level Monitoring”

For sets with electronic backplates:

  • Current battery level displayed on set page
  • Percentage indicator (0-100%)
  • Low battery warnings
  • Update via inspections or manual edit
  • Plan battery replacements proactively

Component Swap Tracking

Section titled “Component Swap Tracking”

View component change history:

  1. Navigate to BA set
  2. Click Component History tab
  3. See all component changes:
    • When component was added
    • When component was removed
    • Who made the change
    • Reason (if recorded)

Use Cases:

  • Audit component movements
  • Understand set configuration changes
  • Track component reliability
  • Plan maintenance schedules

Managing Multiple BA Sets

Section titled “Managing Multiple BA Sets”

Set Overview

Section titled “Set Overview”

View all BA sets at a glance:

  1. Navigate to BA Sets page
  2. See summary table with:
    • Set name/number
    • Current assignment
    • Status
    • Cylinder pressure
    • Last inspection date
    • Next inspection due

Filtering Sets

Section titled “Filtering Sets”

Narrow down the list:

  • Filter by status: Show only spare, on appliance, etc.
  • Filter by unit: Sets belonging to specific brigade
  • Filter by appliance: Sets on specific vehicles
  • Search by name: Find specific set quickly

Sorting Sets

Section titled “Sorting Sets”

Organize the list:

  • Sort by set name (alphabetical)
  • Sort by last inspection date (oldest first)
  • Sort by status
  • Sort by assignment

Bulk Operations

Section titled “Bulk Operations”

For multiple sets:

  1. Select sets using checkboxes
  2. Choose bulk action:
    • Schedule inspections
    • Export data
    • Generate reports

BA Set Reports

Section titled “BA Set Reports”

Inventory Report

Section titled “Inventory Report”

Generate set inventory:

  1. Navigate to BA Sets
  2. Click Reports
  3. Select Inventory Report
  4. Choose filters:
    • All sets or filtered by status
    • Include/exclude decommissioned
    • Group by unit or appliance
  5. Generate report
  6. Export to PDF or CSV

Includes:

  • Set identification
  • Component details
  • Current status
  • Last inspection
  • Location/assignment

Readiness Report

Section titled “Readiness Report”

Check operational readiness:

  1. Click Reports → Readiness Report
  2. See which sets are ready for deployment:
    • Cylinder pressure adequate
    • Battery level adequate (if electronic)
    • Inspections up to date
    • No open maintenance actions
  3. Identify sets requiring attention

Inspection Compliance

Section titled “Inspection Compliance”

Track inspection status:

  1. Click Reports → Inspection Compliance
  2. View:
    • Sets with overdue inspections
    • Sets due soon
    • Sets up to date
    • Inspection frequency analysis
  3. Plan inspection scheduling

Decommissioning a BA Set

Section titled “Decommissioning a BA Set”

When retiring a set:

  1. Navigate to BA set
  2. Click Edit Set
  3. Set status to Decommissioned
  4. Optional: Add note explaining reason
  5. Save changes

What happens:

  • Set removed from active inventory
  • Components are unassigned (return to spare)
  • Inspection schedules are deactivated
  • History is preserved for records
  • Set cannot be used but remains visible for audit

When to decommission:

  • Set no longer meets standards
  • Components obsolete or incompatible
  • Brigade reducing BA inventory
  • Set damaged beyond repair

Troubleshooting

Section titled “Troubleshooting”

Component Not Appearing in Dropdown

Section titled “Component Not Appearing in Dropdown”

If a cylinder/mask/backplate doesn’t appear when creating/editing a set:

Reason: Component is already assigned elsewhere

Solution:

  1. Navigate to that component
  2. Check its current assignment
  3. If on another set, edit that set to remove it
  4. If assigned to location/unit, edit to unassign
  5. Component will now appear in dropdown

Set Status Not Updating

Section titled “Set Status Not Updating”

If set status doesn’t change as expected:

Check:

  • Are you saving changes after editing?
  • Do you have permission to edit the set?
  • Is the set assigned to your unit (for brigade users)?

Solution:

  • Verify your role (brigade admin or higher)
  • Ensure you’re acting as the correct unit
  • Check for any error messages
  • Contact super admin if issues persist

Inspection Not Updating Component Data

Section titled “Inspection Not Updating Component Data”

If inspection doesn’t update cylinder pressure or battery levels:

Possible Causes:

  • Template doesn’t include fields for pressure/battery
  • Field labels don’t match expected patterns
  • Inspection was saved as draft (not completed)
  • Inspection was for different equipment

Solution:

  • Ensure template includes number fields with “pressure” or “battery” in label
  • Complete the inspection (don’t leave as draft)
  • Verify you’re inspecting the correct BA set
  • Check inspection responses are being saved

Components Showing Wrong Status

Section titled “Components Showing Wrong Status”

If component status doesn’t match reality:

Fix:

  1. Navigate to the component
  2. Edit the component directly
  3. Correct the status and assignment
  4. Save changes
  5. Status will update immediately

Prevention:

  • Always edit BA sets rather than components directly
  • Use inspections to update components automatically
  • Regularly audit component assignments

Best Practices

Section titled “Best Practices”

Set Naming

Section titled “Set Naming”
  • Use consistent naming across all sets
  • Include location or unit identifier if helpful
  • Keep names short but descriptive
  • Number sets sequentially (BA Set 1, 2, 3…)

Component Assignment

Section titled “Component Assignment”
  • Build complete sets before assigning to appliances
  • Maintain adequate spare components for swaps
  • Match component types (cylinder pressure, backplate size)
  • Verify compatibility before assigning

Operational Readiness

Section titled “Operational Readiness”
  • Check cylinder pressure before shift starts
  • Monitor battery levels on electronic backplates
  • Address overdue inspections promptly
  • Keep at least one spare set per appliance

Maintenance Planning

Section titled “Maintenance Planning”
  • Rotate sets for even wear
  • Track component swap frequency
  • Schedule proactive maintenance
  • Budget for component replacements
  • Maintain relationships with testing facilities

Documentation

Section titled “Documentation”
  • Record reasons for component swaps in notes
  • Document any issues found during inspections
  • Keep component serial numbers updated
  • Maintain accurate assignment records
Section titled “Related Guides”