Xero Asset Sync

Once your brigade is connected to Xero, assets can flow between your StationOne asset register and Xero’s Fixed Assets Register. This page explains exactly what syncs, which way it goes, and what to expect once an asset is linked to Xero.

Note

Xero sync only applies to assets you create manually in StationOne, or fixed assets that exist in Xero. It does not apply to Equipment records, stock items, purchase orders, or invoices.

Pushing StationOne assets to Xero

Assets you create directly in StationOne (not ones already pulled from Xero) are sent to Xero as new draft fixed assets. The following fields are sent:

• Name
• Asset Tag (as the Xero asset number)
• Serial Number
• Purchase Date and Purchase Price
• Warranty Expiry
• Asset category, mapped to a Xero asset type using your category mapping

Assets in a category that hasn’t been mapped to a Xero asset type are skipped and are not pushed.

Caution

Xero’s Fixed Assets API does not support updating an asset once it has been created. This means once an asset has been pushed to Xero, you can still edit it in StationOne, but those edits will no longer sync to Xero. The asset’s detail and edit pages show a banner reminding you of this once an asset is linked — from that point, make any changes to the asset’s financial details directly in Xero.

Pulling assets from Xero

Assets recorded in Xero (both draft and registered) are imported into StationOne, tagged as created in Xero so you can tell them apart from manually created assets on the asset detail page. Only Xero-owned fields are written on pull:

• Name, Asset Tag, Category
• Serial Number
• Purchase Date, Purchase Price
• Warranty Expiry
• Book value and disposal details, shown in the Xero Sync section of the asset detail page

If an asset is disposed of in Xero, StationOne does not automatically mark the matching asset as retired — it only refreshes the depreciation/disposal details on the existing record. Retire the asset manually in StationOne if you want it reflected in the Active/Retired split.

Sync direction

Which of the above happens is controlled by the Sync Direction setting on the Xero integration:

Setting	Push to Xero	Pull from Xero
Bidirectional (default)	Yes	Yes
Push only	Yes	No
Pull only	No	Yes

When sync happens

• Automatically, once a day, for every unit with an active Xero connection and Asset Manager enabled
• On demand, using Sync now on the Integrations tab in Brigade Settings

Troubleshooting

An asset isn’t appearing in Xero — check that its category is mapped to a Xero asset type in the category mapping. Unmapped categories are silently skipped.

Edits to an asset aren’t showing up in Xero — this is expected once an asset has been pushed; see the caution above. Edit the asset in Xero directly instead.

Sync stopped working — check the connection status on Brigade Settings → Integrations. If it shows Needs Reconnect, follow the reconnect steps.

Related guides

• Xero Integration — Connecting, category mapping, and sync direction settings
• Manage Assets — Creating and maintaining your brigade’s asset register
• Retire and Replace Assets — Removing assets from service