Create and Manage Deployments

A deployment is a single strike team / resource request — a set of vehicles and crew being sent to an incident or staging ground for a shift or roster of shifts. This guide covers creating a deployment, editing its details, and moving it through Draft → Ready for Deployment → Active → Completed.

Prerequisites

Organisation admin, region admin, district admin, or group admin role (a “managing” role). Super admins can also create deployments.
Brigade admins cannot create or edit deployments — they only interact with a deployment once one of their vehicles or members has been pulled onto it by a managing role. See Approve or Reject Crew Assignments. They can, however, get their vehicles crewed ahead of time — see Pre-Plan Standby Crews.

Create a Deployment

1. Navigate to Crew Builder

Log in to StationOne
Click Crew Builder in the main navigation, then Deployments — this opens the Deployments list

2. Start a New Deployment

Click New Deployment.

Fill in the deployment details:

Deployment Level (only shown if you manage more than one unit)

Which unit is organising this deployment — e.g. the District or Group responsible

Deployment Number (required)

Your own reference for this deployment, e.g. ST0864

Resource Request Number (optional)

The external RR number for this deployment, e.g. RR-2024-001

Destination

Where the crew is being sent, e.g. Benalla Staging Ground

Departure Date / Time and Estimated Return

When the deployment leaves and is expected back

Shift Type

Day, Night, or Swing

Availability Types That Count for This Deployment (only shown if your organisation has availability types configured)

Narrows who shows up in the “Available” group when you’re assigning crew later. Leave everything unchecked to use every type your organisation marks as “counts as available” (the default). Check specific types — for example, only “Available - Long Haul” — to hide members who are only marked available locally from a long-haul strike team.

Notes

Any additional context for the crew or reviewers

Number of Vehicles

Creates that many blank, untyped vehicle slots you can assign a type and a vehicle to afterwards. You can also add slots one at a time later — see Build Vehicles & Assign Crew.

Include lead vehicle slot (only shown if your organisation has a Lead Vehicle Type configured)

Adds a slot for that appliance type, flagged as the Lead Vehicle. See Set the Lead Vehicle Type below.

Click Create Deployment. You’re taken to the deployment’s page, ready to add vehicles and crew.

Edit a Deployment

Open the deployment
Click Actions → Edit Details
Update any field, or add more vehicle slots via Add Vehicle Slots
Click Save Changes

Deployment Status

A deployment moves through these statuses:

Status	Meaning
Draft	Being built — vehicles and crew can be requested, assigned, and reviewed
Ready for Deployment	Crewing is locked and fully approved, not yet rolling
Active	Underway
Completed	Finished
Cancelled	Called off

Mark Ready for Deployment

From Draft, click Mark Ready for Deployment. This button only becomes available once:

At least one vehicle is attached to the deployment
Every requested vehicle slot has been fulfilled (a vehicle attached to it)
Every crew slot on those vehicles has been approved

Until then the button is disabled with a tooltip explaining what’s outstanding. See Build Vehicles & Assign Crew and Approve or Reject Crew Assignments for how to fill and approve slots.

Once marked ready, StationOne emails the deploying unit and every crewed member automatically. See Crew Builder Notifications.

Back to Draft / Activate

From Ready for Deployment, you can click Back to Draft to keep editing, or Activate to mark the deployment as underway.

Mark Completed

From Active, click Mark Completed once the deployment is finished.

Cancel a Deployment

From Actions, click Cancel Deployment at any point before it’s completed. You’ll be asked to confirm.

Removing a Deployment You No Longer Need

There’s no delete option in the deployment’s Actions menu — the supported way to remove a deployment from the active rotation is to Cancel it (see above). A cancelled deployment stays visible under the Cancelled tab for record-keeping.

Set the Lead Vehicle Type

Organisation admins and super admins can configure a Lead Vehicle Type — an appliance type (e.g. a specific tanker class) that’s automatically offered as a slot whenever a new deployment is created.

From the Deployments list, click Crew Builder Settings
Choose a Lead Vehicle Type, or select None (disabled) to turn the feature off
Click Save Settings

Once configured, new deployments show an Include lead vehicle slot checkbox, and any vehicle assigned to that slot is flagged Lead Vehicle throughout the deployment’s page and PDF exports.

Export or Email a Deployment

From the deployment’s Actions menu:

Export PDF — downloads a PDF of the deployment’s vehicles and crew
Email PDF — opens a dialog to send the PDF to a recipient email address, with an optional message

Common Issues

”Mark Ready for Deployment” is greyed out

All requested vehicle slots need a vehicle attached, and every crew slot on those vehicles needs to be Approved — not just filled. Check for any slot still showing Pending or Rejected on the deployment page.

A Ready for Deployment deployment dropped back to Draft on its own

Someone changed a crew assignment, cleared a slot, or a rejection came in after it was marked ready. StationOne reverts the status automatically rather than letting an unapproved deployment stay “ready.” Re-check the crew slots and mark it ready again once everything is approved.